Modern content services enable digital transformation in government to enhance citizen and employee engagement. Learn more about the trends driving change.
Hyland's team
Organizations in the private sector have made significant progress in their digital transformation efforts, from streamlining business processes and improving customer experiences to integrating legacy platforms that extend their value and life span.
The public sector, however, has not always kept up with the pace of innovation.
Budget and resource restraints, along with heavy reliance on paper-based processes, make it challenging for agencies to modernize. The pandemic not only demonstrated the need for transformation, it also exacerbated the obvious pain points.
According to a GovLoop survey, 81% of respondents were working remotely at least part-time during the pandemic, but only 42% believed their agency was prepared for remote work when it began. Ensuring continued service delivery was challenging, especially when demand for urgent assistance reached an all-time high.
A particularly hard-hit agency was the Department of Labor. As the unemployment rate in 2020 skyrocketed to Great Depression levels, one state labor department fielded up to 877,000 calls in one day — more than it typically received in a full month.
Responding promptly to citizen needs is paramount, and agencies need cost-effective, integrated solutions to ensure they deliver on their mission.
Many agencies have already implemented electronic forms, online case management and other digital tools that help meet the expectations of constituents in the 21st century, but there’s still a ways to go for most agencies to achieve peak digital maturity.
— GovLoop
Improving the citizen experience is a driving force behind digital transformation projects. NASCIO, an organization representing chief information officers of the state, outlines 10 priorities for CIOs in 2023 — and each relates to citizen experience:
Bringing better service to people across all levels of government — federal, state and local — is top of mind, with or without a global pandemic thrown in the mix.
The same digital transformation trends that drive the private sector to transform and optimize their enterprise systems are also a significant force for change in the government sector. Improving processes and updating legacy systems allows an agency or department to provide better, faster services and programs to constituents.
Digital tools are not just enablers for speedy, efficient service. They’re also the preferred communication channels of nearly every demographic. As reported by GovTech, for most services, more than half of all citizens are interested in both digital and mobile access instead of in-person-only service. This reflects the upward trend of device ownership, according to 2021 Pew Research:
The world continues to grow more digitally interconnected, and government agencies need to adapt to these dynamic changes to thrive.
With skyrocketing volumes of complex, unstructured data, many government agencies are turning to content intelligence and AI-powered automation. This report from Government Technology and Hyland explores how agencies can unlock the full power of their content to deliver critical insights and fuel innovation.
The heart of digital transformation is information, whether in the form of applications and forms, supporting documentation, citizen records, case files, permits or licenses.
Centralizing this content online and making it readily accessible to employees, whenever and wherever it is needed, is an essential part of achieving digital government.
A modern content services platform can be the key that unlocks your agency’s digital transformation. At a glance, the scalable, configurable and secure platform enables agencies to:
What’s more, leading content services accommodate a range of configurable capabilities that can meet your desired goals today and in the future as your needs evolve.
> Learn more | E-book: Why agencies are moving from legacy ECM to modern content services
Modernization of legacy systems can:
A modern content services platform comprises a suite of configurable tools that drive modernization for the benefit of your agency. Just some of these tools include:
| DIGITAL TOOL | HOW IT DRIVES MODERNIZATION | BENEFITS TO GOVERNMENT AGENCIES |
| Automated and intelligent capture |
Extract relevant data from documents — whether they arrive as paper, email attachment or image format — and store it in a secure, centralized repository | Decrease time-consuming manual data entry |
| Robotic Process Automation (RPA) |
Eliminate repetitive, manual data-entry tasks | Make online information for staff more accurate and processes more efficient |
| Cloud and shared services | Achieve secure content storage and collaboration while ensuring ownership and control | Decrease operational and infrastructure costs over time |
| Federation services | Manage all records in one place and perform federated search across all data and record repositories | Retrieve records and respond to Freedom of Information Act (FOIA) requests easier, faster and more cost-effectively |
Using these digital tools in a modern content services solution helps improve back-office processing speed and efficiency.
Additionally, enabling citizens to interact with your agency in the channels they prefer can lead to greater satisfaction in your service quality and increased trust in your organization.
As a result, constituents on the front end get faster decisions and delivery of services, resulting in greater satisfaction from their interaction with your agency.
A key piece of the puzzle is connecting systems and providing a unified digital experience. For this, low-code solutions provide a fast, easy means of bridging legacy and modern systems — without the risk and pain of “big bang” migrations.
Low-code solutions negate the need to involve higher-level developers, which makes agencies more agile and empowers those in the actual department to play a more active role in designing the systems they need.
— FedHealthIT
By updating enterprise services, linking disparate systems and making information flow more freely, your agency is essentially “polishing” the user experience — both inside the department itself and at critical citizen touchpoints.
Increasing collaboration among employees also impacts constituent satisfaction, with greater information-sharing and access to workflows leading to better cooperation.
With nearly 75% of state and local officials saying they believe hybrid work to be their agency’s long-term model, it is essential to equip your workforce with all the applications and information they need, regardless of where they’re working. Delivering the required content quickly, seamlessly and securely is now a necessity for meeting the high standards of today’s constituents.
Around-the-clock availability of content is therefore crucial. Instant access to a broader range of files, images and other content — in the form of both structured and unstructured data — will go far for improving internal communication and equipping staff to perform their jobs to the best of their ability.
Secure delivery of that content is also imperative. Cloud-based content is secured at both the data-center level with enterprise-grade systems and encryption, and again at the end-user level with secure authentication.
The tools to accomplish better delivery of services and raise levels of citizen experience are an essential part of any agency’s digital transformation plan — and they’re readily available through modern content services providers. Digitally equipping staff to carry out their daily tasks will lead to satisfied, engaged constituents and employees.
The time is now to change the narrative and give them what they expect, right from the start.
How can content services benefit your specific agency? Browse this government agency map to see how a modern, digital solution can help you improve efficiency, service delivery and visibility.
Survey explores how government agencies can unlock employee and constituent engagement with digital services.
Government agencies that are moving into a digital age must rely on a secure content portal to securely disseminate relevant, updated information to their constituents.
Learn how intelligent content solutions can drive efficiency, security and citizen-centricity.
