Summary
Overview of intelligent document processing (IDP):
- IDP uses technologies like optical character recognition (OCR), AI and natural language processing (NLP).
- It automates data extraction, classification and organization from documents.
- IDP can be embedded in workflows and removes manual tasks, improving efficiency and accuracy.
Common use cases of IDP:
- Contract management: Speed up document analysis and risk assessment.
- Financial services: Support loan and invoice processing with accuracy and speed.
- Human resources: Simplify résumé screening and onboarding processes.
- Transportation, healthcare, government: Enhance records management, compliance monitoring and operational efficiency.
Projected growth of the IDP market
Grand View Research predicts the market is set to grow significantly, estimating a compound annual growth rate (CAGR) of 30.1%, reaching $11.29 billion by 2030. This anticipated expansion highlights the increasing demand for automation solutions that reduce costs, enhance accuracy and empower innovation across industries.
Infosource Software: Global Capture & IDP vendor matrix report
IDP in contract management
IDP expedites the contract review process and minimizes the risk of oversight, ensuring that organizations can make informed decisions while mitigating potential risks. Here are a few ways IDP alleviates the stress of contract management:
1. Document capture
Leveraging intelligent capture capabilities, IDP accurately recognizes keywords, phrases and paragraphs within legal documents, ensuring your team can pinpoint potential risks to facilitate quicker decision-making.
2. Customer and vendor onboarding
IDP eliminates the likelihood of human errors and accelerates the customer/vendor onboarding journey by automating the process of gathering and verifying necessary documents.
3. Contract analysis
By leveraging text recognition, IDP assists organizations in identifying legal terms, understanding contractual commitments and making informed decisions to maintain compliant on the extracted insights.
4. E-discovery
IDP excels at sorting and categorizing large volumes of legal documents, enabling legal teams to focus on strategic aspects of litigation rather than spending excessive time on document organization.
Investing in artificial intelligence for growth, efficiency and competitiveness isn't a leap of faith anymore, but a strategic necessity for businesses.
— Tiago Cardoso, Principal Product Manager, Hyland
IDP in financial services
With its capability to streamline document-intensive processes, IDP revolutionizes critical functions within financial institutions, offering real-time monitoring, enhanced accuracy and improved efficiency. Here are some key areas IDP is being used to help propel the industry toward a future characterized by speed, precision and security:
5. Loan processing
IDP removes the time-consuming task of reviewing numerous documents by automating the extraction and verification of financial documents essential for loan applications, expediting the loan approval process.
6. Mortgage processing
By using its capabilities to extract essential information and automate the document verification process, IDP helps streamline the mortgage underwriting journey and reduces the time required for approval.
7. Finance and accounting
IDP tackles paper-intensive processes such as invoice and payroll management, gaining real-time accurate financial monitoring and control while reducing the reliance on manual data entry.
8. Invoice processing
IDP uses document imaging software to streamline the extraction of data from invoices and receipts, allowing finance teams to speed up processing and take advantage of early payment discounts.
9. Claims processing
IDP accelerates claims settlement through automated processing of structured and unstructured data while detecting fraudulent activities, bolstering the integrity of claims processes and offering insurers a tool for risk mitigation.
10. Fraud detection
Through automated transaction validation and verification, IDP enhances the detection of document fraud, adding an additional layer of security and enabling financial institutions to address fraudulent activities swiftly.
IDP in human resources
IDP streamlines employee document management workflows in the world of human resources (HR) with automated data extraction and processing. This not only expedites the onboarding process but also ensures accuracy in handling employee data. Here are some ways how IDP frees up HR professionals to focus on strategic aspects of talent acquisition and management:
11. Résumé screening
Through automatic parsing, IDP facilitates a seamless match between job applicants' résumés and job descriptions, simplifying the hiring process by quickly identifying candidates whose skills and qualifications align with role requirements.
12. Employee onboarding
IDP provides HR professionals with an efficient workflow through the collection and processing of HR documents, streamlining the onboarding journey and reducing the manual effort required for handling various employee-related paperwork.
13. Employee information
IDP simplifies processes and ensures a consistent approach to managing and safekeeping documents, such as forms, certifications, resumes and other crucial documentation.
IDP in transportation and logistics
By embracing IDP, companies are reimagining traditional approaches to document management and data processing in the transportation and logistics sector. This technology overcomes manual document processing bottlenecks, enabling organizations to enhance operational efficiency, reduce errors and improve visibility at various points in the supply chain. Here is how IDP can assist the transportation and logistics sector:
14. Shipping and inventory management
IDP transforms paper-based systems often used in shipping, permit management and fleet operations, improving data accuracy to reduce the time it takes to manage inventory and fulfill orders.
15. Sales and distribution
By extracting relevant information from sales orders and invoices, IDP optimizes each step of the purchase and order fulfilment process, minimizing errors that may arise from manual intervention to ensure products are shipped and delivered promptly.
16. Logistics
From the initial stages of shipping coordination to the final leg of customer delivery, IDP ensures that data handling is carried out with precision, enabling more accurate shipment tracking to optimize logistics planning and maintain smooth operations.
IDP in government sector
From citizen services to administrative functions, IDP plays a transformative role in enhancing efficiency, accuracy and transparency for government institutions and agencies. In an era where the demand for streamlined governmental processes is essential, let’s look at how IDP manages the difficulties of vast document handling:
> Read more | 5 reasons government agencies turn to IDP
17. Tax and compliance
IDP assists in streamlining tax return processing and compliance audits, translating to quicker and more accurate handling of tax-related documents.
18. Public records management
Using document capture software, IDP facilitates the digitization and archiving of government records, contributing to an efficient record-keeping practice and ensuring an organized approach to information retrieval and archival.
IDP in healthcare
IDP transforms document handling processes in healthcare organizations. From patient records to administrative paperwork, it enhances accuracy, reduces manual errors and optimizes workflows. In a sector where timely and precise information is important, let’s look at how IDP can improve patient care and overall operational efficiency:
19. Insurance claims
IDP accelerates claims processing by ensuring compliance, leading to faster turnaround times for patients and healthcare providers, streamlined administrative processes and accurate processing of claims.
20. Medical records management
IDP facilitates the digitization of patient records, enhancing accessibility and reducing the risks associated with data loss while ensuring that healthcare professionals can quickly and securely access patient information when needed.
> Learn more | The power of intelligent document processing (IDP) in healthcare
Hyland’s Capture and IDP solutions offer a low-code automation platform with a BPMN designer and included modules and activities, designed to simplify the process of building, deploying and managing automations.
The future of IDP across industries
IDP plays a crucial role across different industries, from transforming document management processes to increasing operational efficiencies. Whether it’s contract management, patient care or other sectors like finance, transportation and government, the versatility of IDP in addressing different business needs and challenges is evident.
Hyland IDP combines document capture and processing automation, utilizes artificial intelligence (AI) for document classification and separation and excels in intelligent data extraction. Ushering in a new era of automation, Hyland IDP doesn't just make processes faster and smoother but also improves how accurately and efficiently documents are managed.
You may also like:
Article
What can you do with Hyland Intelligent Document Processing (IDP)?
Hyland’s AI-powered intelligent document processing solution brings instant value and efficiency to teams that work with document capture, classification, extraction and validation.
Article
A beginner’s guide to intelligent document processing (IDP)
Make the most out of your data and turn document processing from a cost center into a value driver for your organization.
Article
20 intelligent document processing (IDP) use cases
Explore how IDP is helping businesses across various industries transform their operations for enhanced efficiency.