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What is intelligent data capture?

Unlike traditional data capture methods, intelligent data capture understands the context and meaning of information to better handle unstructured and semi-structured data from multiple sources.

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Intelligent data capture: Definition and processes

Intelligent capture is the process of identifying and extracting critical information from incoming paper and electronic documents without extensive guidance from a user. When leveraged in combination with content management or business process automation software, organizations can use the extracted data for digital routing and delivery of relevant documents.

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How intelligent data capture provides benefits for the entire organization

Intelligent capture enables organizations to overcome a number of challenges caused by manual data entry, providing benefits like:

  • Reduced overhead and increased efficiency: Intelligent capture frees up human resources formerly used for manual data input and processing to perform other critical business tasks.
  • Enhanced collaboration between remote workers: Intelligent capture significantly reduces your organization’s reliance on a shared location and work hours by enabling dynamic interaction between geographically distant employees.
  • Augmented security: Intelligent capture ensures content is routed to the correct directories at the earliest possible point and guarantees that only individuals permitted to access that content are able to. It also provides more consistent and swift deployment of security procedures on all inbound content, safeguarding against costly data loss and security breaches.
  • Simplified compliance: Intelligent capture links content to an audit trail that assists in compliance with government regulations and maintains precise retention of records and other sensitive data.


IDC MarketScape for Worldwide Intelligent Document Processing (IDP) Software 2023-2024 Vendor Assessment

IDC MarketScape named Hyland a Leader in intelligent document processing for its IDP capabilities and strategies.

Intelligent data capture: How does it work?

Brainware by Hyland offers a host of intelligent capture products, both template-based and template-less.

These products can read and classify a document and then automatically capture critical information directly off the page using optical character recognition (OCR), intelligent character recognition, optical mark recognition and barcode recognition with the ability to extract machine-printed and hand-printed text. Once captured, the extracted data is validated before the content is shared with your other systems.

Brainware Intelligent Capture solutions have extraction rules built in so the engine understands how to find specific information on specific documents.

Every Hyland solution can be tailored to your needs, allowing you to add distinct rules or actions on the data or documents that best fit your processes. Moreover, where intelligent capture solutions may not fit, Hyland gives you tools to easily create templates for each document you process.

This provides full control over where data is found, what is extracted and how each piece of data is translated into formats you use.

Additionally, the same platform can be used to manage that content, the associated processes and any related data to provide end-to-end processing of your content.

Explore Hyland for data capture