The invoice approval process involves several people, from the individual who makes the request to the head of the financial department. The department heads and directors usually have the heaviest workload, with between 30 to 40 invoices to manage every day.
The key reason to introduce the new document management platform was the ability to speed up invoice management by enabling faster access and approval.
Moreover, the Queres solution for managing invoice workflows via mobile apps for the iPad and iPhone has allowed management to access the application at any time from anywhere and manage (approve/reject) these documents through just four screens on their device.
“Right now, everyone is benefiting from the new system,” said Carlos Figueiras, director of ICT for Estrella Galicia. “It’s too time-consuming to check so many invoices, even if they have no problems. This single Alfresco platform and its mobile capability allow us to maintain the flow of invoices, avoiding bottlenecks and successfully manage them at any time and from anywhere without any problems.”
As a part of the new solution, Alfresco platform is currently integrated with many different technologies. The technology stack includes MySQL as the database manager, Tomcat as the applications manager and Redhat as the operating system, all in accordance with the partner’s instructions and recommendations from Alfresco platform.
Establishing the basis for invoicing workflow management has led to significant evolutionary improvements as well as customized document management in other departments, such as quality control and health and safety, with at least one department being integrated every year.