Following a formal evaluation process involving twelve companies, Hyland's Alfresco platform was chosen to deliver a global DAM system that would meet OUP's requirements.
The DAM solution developed allows editors, publishers, designers and content workers to manage the entire editorial cycle; from initial concept and definition, through early research, to commissioning and creation of books and electronic interactive products. This speeds up product design and delivery, making working more efficient and economical, as well as making it easier to ensure that all specifications are fulfilled and quality checks and rights clearances carried out.
The system incorporates different levels of security and access, allowing internal project managers to share limited content with external freelancers working in a globally dispersed manner, without exposing the entire assets library. This centralized control allows the press to maintain better regulation of assets, as well as giving a high-level view of who is able to access what and when.
Within OUP's legacy systems, assets were contained in disparate content silos, making it difficult and time consuming for divisions to communicate or collaborate on projects. The new DAM solution assigns an Alfresco Site corresponding to each division, all existing on one integrated platform.
Alfresco platform includes powerful search and retrieval functionality, which vastly improves asset discoverability by allowing users to search across sites, within sites, within projects, within folders, etc.
Advanced search options within the solution include:
- Define the Search scope: in my current location; in a particular site; across the whole DAM
- Advanced search; including by different entity types and asset types
- Faceted search
- Fuzzy search; proximity search; and/or/not operators
- Federated global search
- Metadata search
- Folksonomies & taxonomies
The DAM's enhanced search functionality also allows for a variety of personalized views (simple, detailed, grid, gallery, preview, endless scroll), delivering a custom experience to users and helping them find what they need, when they need it.
The new, integrated, global DAM is built upon an open, flexible and future-proof architecture and leverages Alfresco's open source ECM as an editorial platform and content store, integrated with MarkLogic as a flexible, scalable NoSQL database, Dell DX as an Object Storage Platform and Solr for powerful search and retrieval functionality. The DAM solution integrates with OUP's existing desktop publishing system and provides an end-to-end content solution that allows users to continue working in a way that is familiar to them and minimizes disruption.