Gift Processing Software Solutions

Automated gift processing software for higher education creates faster fund disbursement

Advancement and Development offices are constantly working to raise funds across various programs, departments and institutional initiatives. But if they rely on slow, manual, paper-based gift processing procedures, the negative effects can be felt campus-wide.

And while many institutions are deploying caging or lockbox functionality to speed gift processing and manage transaction volume, Advancement still needs one, comprehensive, digital view of the donor record with specific transaction details. 

Was the cheque signed by the wife or the husband?  Was the gift from the couple’s company or foundation with soft credit to the alumnae?  What was their address at the time of the gift.  What accompanying letter did they send?  What did they say when they sent that cheque in the mail?  

Meticulous gift processing departments account for any and all questions when entering transaction into the advancement CRM solution, including:

  • Which spouse signed the cheque?
  • What was their address at the time of the gift? 
  • Did they send an accompanying letter?

But to be confident they can answer all these questions and more, fundraisers need to see copies of the original documents.  

Now they can.  

Hyland solutions for gift processing provide the detail fundraisers need to understand the story behind every gift — in one, central, secure, digital location. Every gift and pledge payment and accompanying documentation are instantly receivable, with the security in place to protect anonymity. Centralizing this information simplifies audit processes as well by ending the hunt for paper records.

A gift processing software solution also brings automation to gift activities like gift matching and routing and searching for open pledges. It also creates and stores “thank you” letters and other correspondence, automatically updating donor records in the CRM or donor management system. This gives staff members more time to focus on cultivating relationships with prospects and steward donors.

And, with ShareBase, you can share your  donors' gift documentation and receipts  with external gift caging firms or auditors  to speed processing even further. The natural interaction between ShareBase and Hyland solutions allows you to share those files automatically as part of the  gift process with those who do not have access to your system.