Brainware by Hyland

Eliminate manual data entry and improve transactional efficiency

Process bottlenecks. Inefficient, manual data entry. Lost hours and rising costs.

Sound familiar?

That’s because more than 80 percent of intelligence is trapped inside unstructured, unmanaged documents — making processes difficult to automate.

Until now.

Brainware Intelligent Capture accurately sorts paper and electronic documents and seamlessly passes content to your core business applications. This allows you to more efficiently process documents, even different file types, in different languages, across different departments. And with no templates to build, it’s the fastest and most accurate way to capture content on the front end and deliver it wherever you need it.

With Brainware Intelligent Capture you’ll:

  • Speed invoice processing from days or weeks to hours through AP automation
  • Reconcile remittances in seconds instead of hours or days in accounts receivable
  • Automatically extract data from business and personal checks
  • Extract much of the data needed to process mail automatically
  • Accelerate higher education transcript processing
  • Apply automation benefits to other departments, such as human resources

Analytics and reporting

Brainware Intelligent Capture also provides real-time insight and analysis into capture processing. With immediate access to metrics and key performance indicators, you are empowered to take timely and decisive action, while also having better controls for process and regulation requirements.

Platform and application integration

With the advanced technology of Brainware Intelligent Capture, your system can be up and running in days or weeks, generating ROI with page one on day one. It integrates with enterprise resource planning (ERP), content management (ECM), data management systems (DMS), and departmental and business systems without disruption. Through our integration framework, you can utilize intelligent data capture capabilities in the cloud by way of Hyland’s flexible hosting platform.

Brainware for Invoices

Imagine if your accounts payable department could handle more invoices in less time, reduce errors, avoid late payment penalties and take advantage of early payment discounts — all while giving you back control of related processes.

With Brainware for Invoices you can extract critical data and line-item detail from documents and then export the information to the business applications you rely on — immediately improving your bottom line.

You’ll speed up invoice processing from days or weeks to hours, and have near real-time visibility into the status of your revenue and costs. Brainware for Invoices is an AP automation solution that reduces manual data entry right out of the box.

Will Brainware for Invoices, you'll:

  • Gain insight into processing efficiency, from receipt of invoice to posting of payment
  • Share data with financial management, enterprise resource planning (ERP), enterprise content management (ECM) and other systems for end-to-end automation
  • Access a complete audit trail plus processing metrics and key performance indicators
  • Tackle difficult AP tasks with simplicity, processing multiple and changing invoice types
  • Automatically append GL codes to non-PO invoices by matching the data from line items
  • Apply vendor and supplier numbers to invoices from your vendor master file


Brainware for Remittance

Brainware for Remittance lets you reconcile payments to invoices in seconds instead of hours or days.

It automatically extracts data from checks and their accompanying remittance documents, and enables hands-free reconciliation against internal invoice data. Payments are correctly and quickly applied, and users can detect and analyze payment disputes faster. Because minimizing keystrokes equals improved accuracy and dramatic efficiencies, there’s more time for strategic activities such as tackling the supply chain and addressing customer-facing needs.

Additionally, the accelerated cycle time provides near real-time access to the status of your receivables so you can make more informed financial decisions. You’ll gain insight into the overall efficiency of remittance processing — from receipt to reconciliation — as well as a complete audit trail of who did what and when.

This capture technology is designed to pull data from multipage, multi-table and complex remittance statements in a matter of seconds. 

With Brainware for Remittance, you'll:

  • Process a wide variety of remittance layouts, from any source (scan, email, fax and others), in any format (TIFF, PDF, DOC, XLS and more), and in a wide variety of languages and currencies
  • Facilitate more straight-through processing, even when payers combine their invoices while submitting payments
  • Extract field and line-item data without templates, keywords or scripted rules
  • Support remote document and check capture, including from distributed branches and lockbox locations
  • Integrate with a variety of other systems without disrupting business processes, including DMS, ERP and ECM systems

Intelligent document classification

Automating your mailroom processes requires more than the conventional hardware that physically sorts and distributes  incoming orders, payments and contracts.

Brainware Intelligent Capture significantly  reduces manual intervention with automated classification technology. It automatically classifies scanned documents based on their content, extracts key fields for indexing and then moves the documents into the appropriate workflow and archive or DMS.

Brainware Intelligent Capture integrates intelligent recognition into the front end at the point of scanning — automatically distinguishing between checks, invoices, orders and other forms of mail — and processing the items according to your predefined business rules.

With intelligent document classification, you'll: 

  • Automate the entire process, from scanning and delivering the image via workflow to exporting extracted data to the appropriate business system
  • Extract much of the data needed to process any piece of mail
  • Drastically reduce the need for exception handling and error correction with industry-leading accuracy
  • Remove the most time-consuming steps related to document preparation and scanning
  • Eliminate entry points for human error while cutting labor costs associated with manual processing


Want to learn more?

If you'd like to learn more about Brainware by Hyland, contact us. For more information about Hyland's OnBase capture solutions, visit