Complex processes simply bundled in OnBase
INNODOX Technologies, the Hyland implementation partner, migrated 150 million files from the existing system. “OnBase now enables a perfect interplay of several solutions from a single source. The platform orchestrates many processes into a coherent overall service and is used by STRATO AG in numerous business areas,” said Sebastian Fiedler, INNODOX Technologies.
The internal ordering system processes as well as contract management and the invoice release system now run smoothly via OnBase. They are handled much more comfortably and are less error-prone. “Usability is more modern, and it is much easier to set up new processes. This is because they no longer need to be programmed, but simply be configured as required,” says Claudia Behrens, Head of Purchasing at STRATO, adding, “In addition, processes are reproducible and therefore easy to track and comprehend. This has also simplified the maintainability and expandability of the software.”
In addition, thanks to OnBase, STRATO AG saves costs and safeguards its software budget. The company requires fewer ERP licenses for incoming goods postings. A robotics system dials into the ERP system as a unit user and completes goods receipts there. The upshot? Individual ERP users no longer need a separate client license. In addition to less programming, the integration of several systems under the OnBase umbrella was primarily aimed at making it as easy as possible for users to process various procedures. For auditors, for example, the Berlin-based company can document all processes bundled in OnBase without exception - another compliance benefit.
User-friendliness significantly improved
In addition to less programming, the integration of several systems under the OnBase umbrella was primarily aimed at making it as easy as possible for users to process various procedures. For auditors, for example, the Berlin-based company can document all processes bundled in OnBase without exception - another compliance benefit.
An additional business advantage is the configurable reporting that OnBase provides for purchasing. “We can see exactly how much volume we have done with each trading partner — that helps us to go into contract negotiations very well informed,” says Claudia Behrens.
“All in all, we were able to digitize numerous classic processes with OnBase,” sums up Bastian Schubert, Head of Internal IT at STRATO AG. “The fact that the processes run so smoothly also means that internal acceptance of the new system is very high. This is also a result of the modern user interface,” adds Claudia Behrens.
Because of project success among both users and management, STRATO AG plans to expand the system in the near future. The company is now working with INNODOX Technologies to also map travel and expense accounting with the corresponding workflows and approvals via OnBase in the future. There are also joint plans to further digitalize Robotic Process Automation (RPA) processes.