3 ways to control information security with the Document Control Suite
The Perceptive Content Document Control Suite eliminates one of the biggest barriers to business productivity — the continued growth of unsecured, untracked, unmanaged and redundant documents.
Hyland’s Perceptive Content Document Control Suite allows users across your organization to create, edit and maintain documents using any desktop application.
You can then initiate and track document control from Perceptive Content or directly within Microsoft Office and other applications that support web services.
The solution incorporates version control, library services and digital signatures — a combination of capabilities that promotes single-source collaboration, enhances efficiency and protects document integrity.
At any point in a business process, users can check out the latest version of a document, check in a new version, review a history of revisions, digitally sign the document and more.
The Document Control Suite is built on the enterprise content management foundation of Perceptive Content.
This means it integrates seamlessly with other solution features like user security, annotations, advanced searching, auditing, projects, tasks, e-forms, worksheets, workflow and retention management.
That way, you can comprehensively manage your business documents throughout the entire lifecycle.
Benefits of Perceptive Content for document integrity
- Manage virtually any type of document or file
- Simplify document collaboration from creation to approval
- Access any version of a business document instantly
- Ensure there is only one master version of a document
- Maintain the content integrity of managed documents
- Securely comply with regulatory demands
Functional by design: How Perceptive Content ensures information security
Version control and library services
Perceptive Content provides an effortless approach to preserving the security and integrity of business documents. Through intuitive version control and library services functionality, Document Control Suite users can collaborate on key document management tasks within a variety of applications and user interfaces.
When a document is added to Version Control, users can perform actions such as check out, check in, undo checkout, remove, and review version history.
Users also have the option to comment when adding a document to version control and when checking a document out or in.
Supported clients and interfaces
Plug Document Control Suite into the desktop client, Content Apps, and Microsoft Office.
Digital signature capabilities
Electronically sign any document within the Document Control Suite using advanced public-key infrastructure (PKI) technology embedded into Perceptive Content and applications that support web services.
- Employs private and public key encryption (asymmetric cryptography)
- Conforms to NSA-approved Suite B cryptography standards and FDA 21 CFR Part 11 regulations
- Tracks auditing details such as verification, voiding and history
Legally binding digital signatures authenticate the signer of a document and verify the integrity of a signed document’s content within your business environment while strengthening compliance with Sarbanes-Oxley, HIPAA, FERPA and other regulatory initiatives.
Additionally, the addendums feature within the Document Control Suite allows you to append pages to a digitally signed document while maintaining the integrity of any existing digital signatures.