Brainware Intelligent Capture

Automated data capture with human-like intelligence

In an increasingly digital world, information is quickly becoming your organization’s most valuable asset. But relying on staff to manually receive, process and input information into your core systems leaves room for errors, slower processes and delayed and inaccurate decisions.

Brainware intelligent capture brings greater efficiency and accuracy to your processes by automating the capture, extraction and verification of data from documents and images – of different file types, in different languages and across departments – while providing access to key metrics and performance indicators for your processes.

Plus, powerful integration tools allow you to connect Brainware to core business systems for updating and data validation. In a single package, you get a complete document processing system that provides:


  • Acquisition

  • Classification

  • Extraction

  • Validation

  • Content and data delivery

  • Visibility

  • Human-like intelligence

From scanned documents to emailed documents, Brainware imports almost any file type for processing.

Once captured, it performs image clean-up functions like straightening, removing lines and dot shading or enhancing characters for the best automated data extraction results.

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From scanned documents to emailed documents, Brainware imports almost any file type for processing.

By automatically identifying a document or a set of documents, Brainware ensures it extracts the correct information from each page, no matter what business process they are part of.

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Using a series of intelligent algorithms, Brainware determines where the important information lies on images and documents. It confidently lifts targeted fields and line-item detail based on surrounding context – without templates. It then uses OCR technology to automatically extract the relevant information including machine print, handwritten text, bar codes and marks.

Built-in intelligence allows Brainware to continuously improve over time, further reducing manual touch points and accelerating processing.

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Once extracted, Brainware automatically validates information against existing databases and back-end systems. Any exceptions are presented through a simple verification screen for users that can be customized to best fit the way they work.

By eliminating the burden of manual validation and data entry, you accelerate downstream classification and processing and improve information accuracy across your business systems.

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Brainware can interact with virtually any core business system to automatically deliver extracted information and documents where they need to go. It integrates with enterprise resource planning (ERP), content management (ECM), data management systems (DMS) and other departmental systems without disruption.

Delivering and updating data directly into your downstream systems ensures departments and staff are always working with the most accurate and recent information as they make critical business and process decisions.

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Better visibility improves process management. The Brainware Visibility product surfaces valuable analytics that measure performance of the Brainware system. Clear indicators of success allow process owners to justify their Brainware investment and empower managers to continuously improve the process over time.

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Brainware works like a human brain. It can see patterns, understand variance and respond with flexibility and learn conceptually, not through memorization. The software only needs a small set of examples to understand how to classify a given document type and where to extract important information.

Brainware is powered by a dedicated team of PhD scientists. With backgrounds in neuroscience, physics and engineering, they continually use their expertise to build and enhance the intelligence within Brainware.

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Explore by Solution

Hyland Brainware solutions package together the capture and automation tools that will get the most out of your processes. Combining document capture, intelligent data extraction and core system integrations, Brainware solutions address the specific needs of your organization and industry.