--- title: "Guide to Modernizing Accounts Payable" description: "Modernize your accounts payable department with end-to-end automation. Reduce manual processing, improve visibility, and turn AP into a strategic profit center." url: "https://www.hyland.com/en/resources/articles/guide-to-modernizing-ap" lang: "en" published: "2026-09-09T19:39:18.604Z" --- # Guide to Modernizing Accounts Payable ## Guide to modernizing accounts payable Discover how to turn your AP department from a cost center into a profit center. ![Man smiling while working on computer in office](https://site-cdn.hyland.com/www/326d7e19a8/man-computer-as205207683.jpeg) [Explore Hyland for AP automation](/en/solutions/departments/accounting-finance) [Book a demo](/en/demos/request-demo) Manual processes remain a new-world struggle for accounts payable (AP) departments. [Research shows](https://ardem.com/bpo/staffing-operation-a-challenge-in-accounts-payable/) that AP departments receive almost half of their invoices manually, and 40% of business-to-business payments are manual. High volumes of paper and manual work can lead to processing delays that disrupt operations and vendor relationships. Also critical: Inefficient, error-prone processes can disrupt cash flows and negatively impact profits. [Modernizing your AP department](/en/solutions/departments/accounting-finance) increases efficiency, provides great visibility, expedites information access and improves control. How do you get there? This quick guide can help. > We have 51 data fields, and more than 90% of them are extracted without manual intervention. I think that really speaks to the power of (Hyland’s) Brainware (intelligent capture). Ninja Kobor, Solution Owner for OCR and Verification Software, Siemens ### Automate Hyland offers an end-to-end AP automation solution that is built on our enterprise-class [OnBase platform](/en/solutions/products/onbase). The solution leverages [intelligent data capture](/en/solutions/products/brainware-intelligent-capture) and [workflow automation](/en/resources/terminology/workflow/automation) to capture paper and electronic invoices and extract necessary information. The data is automatically sent to all relevant systems, including your ERP. Processes are further automated via a configurable workflow engine that drives predictable tasks while delivering exceptions and decisions to the right people, at the right time. #### Key benefits - Accelerated processes - Increased efficiency - [Reduced costs and errors](/en/resources/articles/roi-of-ap-automation) - Improved control - Minimized data entry - Invoices are captured from any source (paper, email, digital formats, etc.) **> Read more |** [**Accounts payable automation: Real-world success stories**](/en/resources/articles/ap-automation-success-stories) ## Integrate Does your AP team struggle with a lack of integration between systems? Is the AP department frustrated by switching between applications, duplicate data entry and out-of-sync data? Hyland’s AP automation solution integrates seamlessly with existing ERPs to minimize disruption, speed optimization and increase adoption. Hyland directly integrates with any existing ERP or financial management platform — including [Deltek](/en/platform/integrations/deltek), [SAP](/en/resources/downloads/sap-integration-overview) and [Workday](/en/platform/integrations/workday) – to capture, manage and provide critical information alongside your AP records. ### Key benefits - No switching between applications - Greater visibility - A single source of truth for AP documents ### Manufacturer records seven-figure savings ![Mining truck at a mine site.](https://site-cdn.hyland.com/www/80cdce82e1/accounting-and-finance-case-study-north-american-mining-company-2880x3840.jpg) North American Mining Company — once a paper-based, decentralized operation — leveraged Hyland’s AP automation capabilities to save $5 million annually. [Find out how](/en/customers/north-american-mining-company) ## Access With documents and data automatically synced between systems, users can access the information they need, when and where they need it. [Hyland’s intuitive content portal](/en/solutions/products/hyland-content-portal-jadu-central) allows vendors to submit invoices and view payment statuses, and mobile access makes approvals faster and easier for remote employees. ### Key benefits - Expedited information access - Accelerated decision-making - Minimized process delays - Invoices are quickly routed for review and approval ## Analyze With Hyland’s AP automation solution, your team can view up-to-date performance dashboards and generate reports to monitor production. Users, administrators and auditors can get controlled access to dashboards, logs and reports that deliver key insights to stakeholders. ### Key benefits - Get insights into cash flow and process bottlenecks - Easily identify bottlenecks and adjust workloads - Audit AP data with one interface instead of relying on paper documents - **20** — Siemens is able to quickly learn and capture invoices in more than 20 languages - **50%** — Half of North American Mining Company’s AP staff was relocated to higher-value assignments - **$5 million** — Amount the mining company saved annually by leveraging early payment discounts ## Secure A full set of security features are included to protect your business and third-party data as soon as it enters your organization. Content is securely stored, whether on-premises or in the [Hyland Cloud](/en/platform/cloud). Hyland’s solutions deliver a full range of enterprise-class, secure [document management](/en/resources/terminology/document-management) capabilities on a single platform. ### Key benefits - Information is protected and destroyed in accordance with applicable regulations - A full range of enterprise-class, secure document management capabilities on a single platform ## Why Hyland? Thousands of organizations have partnered with us to optimize their AP processes. But it doesn’t have to stop there. Our intelligent content services platforms can serve as an organization-wide solution that empowers you to become more agile, efficient and effective. Ready to transform your AP department from a cost center into a profit center? We can help. ## You might also like: - [Driving efficiency with agentic AI for accounts payable](/en/resources/articles/agentic-ai-accounts-payable) — Explore how enterprise AI agents transform financial operations through intelligent automation and autonomous reasoning. - [The benefits of AP automation](/en/resources/terminology/paperless-office/accounts-payable/how-to-automate-accounts-payable) — AP automation equals real-time visibility. Here's what to expect with strategic, automated AP processes. - [How a vendor portal enhances invoice process automation](/en/resources/articles/content-portal-for-ap) — Learn how the Hyland Content Portal can elevate efficiency and improve accounts payable processes. - [Siemens](/en/customers/siemens) — Global powerhouse gains efficiencies with intelligent capture.