Accounts Payable Document Management

Accounts payable (AP) departments face a weekly, if not daily, onslaught of invoices and other documents pouring in from various locations and in various formats. Capturing and organising this mountain of data is a constant challenge, but many of the current processes are inefficient and error-prone.

How accounts payable automation software can help your business

Workflow automation software provides a quick and easy way to organise your files and file-related processes. When applied to AP departments, this software is a key component of keeping your AP documents visible, organised, and easily accessible.

AP document management software can help you:

• Streamline supplier payment processes
• Provide an end-to-end system for payee on-boarding, tax form collection, invoice collection and approvals, payment method and currency selection, and more
• Streamline communication and coordination between all relevant employees and vendors

How the OnBase Accounts Payable Solution can help you with your accounts payable document management

The OnBase Accounts Payable Solution allows your AP department to achieve faster, more precise invoice processing.

No matter how you receive invoices – fax, mail, email, EDI, etc. – the OnBase accounts payable automation solution captures, organises and delivers those documents, along with supporting content, to the appropriate individuals for review, coding and approval.

OnBase accounts payable document management software allows you to:

• Retrieve invoices, goods receipts, vendor contracts and more directly from familiar ERP applications 
• Review and approve invoices directly from Microsoft Outlook or mobile devices (such as iPad, iPhone, Windows or Android devices)
• Balance workload distribution with visibility into the real-time status of invoice processing

Other features such as OnBase data capture allow you to automate invoice data extraction. And ShareBase by Hyland allows you to securely share invoices, purchase orders, and other documentation with vendors and creditors to speed processing even further.

To learn more about how OnBase accounts payable management software can help you revolutionise your AP processes, contact us.