Instant and secure access to information promotes better collaboration between agencies, reducing time and cost

Cleveland – 8/17/2016 – Hill County, Texas has extended its OnBase enterprise information platform with ShareBase by Hyland, an enterprise cloud-based sharing product. Implemented specifically for its collaboration capabilities and security, Hill County employees leverage ShareBase to enable secure access to files outside of official county buildings.

Ensuring information is secure and in the right hands is crucial for the Custodians of the Record. Historically, governing files and documents was difficult due to paper being too easily damaged or misplaced. Using ShareBase administration, approved Hill County staff and external authorized users gain access to crucial documents to review information on-the-go, increasing efficiencies across the entire county.

“The moment ShareBase was announced, I knew it was exactly the solution we needed to close the collaboration gaps throughout the county,” said Sharon Camarillo, Hill County IT director. “The instant access we’ve gained to securely share information eliminates costly travel times, promotes greater visibility and increases collaboration between our representatives.”

Multiple Hill County agencies leverage ShareBase, including:

  • Authorized attorneys and paralegals at The Department of Family and Protective Services, gaining secure access to cases that they are the Attorney of Record on and allowing them to prepare files from anywhere – rather than working out of the local courthouse
  • Hill County Probate Court staff use sync and share functionality to review dockets and case pleadings
  • Emergency Services employees in the field leverage ShareBase to update address change requests to ensure information is accurate when 911 calls are made

“By adding cloud-based sharing functionality to its existing OnBase processes, Hill County maximizes its technology investment to meet the requirements of its agencies and staff outside the official county buildings,” said Terri Jones, government marketing principal at Hyland. “This empowers staff to access critical information while maintaining control and governance.”

To learn more about secure cloud-based sharing for the enterprise, visit ShareBase.com.

ShareBase, an enterprise cloud-based sharing product, provides secure, cloud-based sharing and collaboration inside and outside an organization. ShareBase also interacts with OnBase, Hyland’s industry leading enterprise information platform, allowing documents to be automatically shared outside of OnBase, collaborated upon and imported back in, streamlining and improving business processes.

About ShareBase by Hyland

ShareBase, an enterprise cloud-based sharing product, provides a secure, IT-approved platform to easily share information inside and outside the organization. Specifically designed for corporate use, ShareBase provides information governance to IT administrators by enabling them to closely control user access and permissions while creating an audit trail of user activity. When used in conjunction with OnBase, Hyland’s industry leading enterprise information platform, sharing content outside of OnBase becomes an automated part of your business processes, reducing bottlenecks through seamless collaboration. For more information, please visit ShareBase.com.


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Key findings on cloud-based sharing tools

There’s a growing demand by and for employees to share and collaborate on documents with people inside and outside of their organization.

As a result, many organizations are turning to enterprise file sync and share (EFSS) solutions to extend their information ecosystem while providing secure, cloud-based sharing.

This whitepaper highlights how organizations use file-sharing products. Download the whitepaper to see the key findings and AIIM’s recommendations on safe, secure sharing.