You can't afford to keep your files in paper, film, or fiche format. The cost of storing these records in physical formats is much larger than the cost of time and space for finding, processing and storing the files.
Where it critically impacts your organisation in today's digital world is when the best prospects, employee talent and decision-makers expect interactions with your department to be as mobile and accessible to them as every other encounter in their lives — and they are not.
We can help you with this through our imaging services. Most times it takes just one project to convert your entire backlog of physical media, and you can take it from there. It just makes sense.
Mitigate risk for easier compliance
As regulations become more numerous and complex, the rules and processes surrounding storing files become trickier and more time consuming to manage. But it doesn't have to be that way.
From managing security, to finding the right document when you need it, to reporting and audit preparation — if your documents are in your Hyland solutions, managing files becomes a simple process.
And it transforms the amount of time departments of all sizes have to spend on ensuring critical files are complete, compliant and accessible.
We at Hyland understand the regulations and sensitivity surrounding your information, as well as the need to access a document when you need it. So even if your files are in the process of being scanned, just call us if you need one and we’ll deliver it to you promptly and securely.
Make employee files work for you
HR is at the heart of an organisation’s mission. Responsible for finding and retaining the best talent, we know that HR individuals have keen insight into what each area of the organisation requires in order to be successful. Let the files that accompany each employee help your HR teams focus on what’s important — people, not paperwork.
Getting your backlog of employee files scanned and into your Hyland solution does this.
It also allows HR staff an additional way to conduct analysis on everything from recruitment efforts to performance to attrition. Conducting regular analytics on your workforce enables your staff to identify trends earlier, and with this insight — to better leverage training and other initiatives that support corporate goals.
Additionally, we know that no one understands how employee records should be organised better than HR. In your Imaging Services engagement, you define the keywords and security you require, and we take it from there; whether it is for a one-time backfile conversion or ongoing, recurrent scanning needs.
Save time with tasks
Having their files in your Hyland solutions enables teams to pull up the exact documents and signed policies needed instantly. So when urgent requests come in, you can find and print or email the document, right from your desk in a matter of seconds, instead of hours or days.
There are many options your department can take advantage of immediately once documents are in your Hyland solutions, from automating the creation of folders and their required documents, to document retention and notifications, to security keywords that meet your privacy requirements. And from there it only gets better.
Engage our Imaging Services teams to understand how to leverage the technology investments you’ve already made, and more efficiently and effectively manage corporate policies.