Records Retention and Document Retention Software Solutions

Introducing Governance Rules as a Service

Automate records retention management and improve compliance with Hyland and Iron Mountain®

“Over 50% of organisations see automation of compliance and governance as ‘highly important’ or ‘a deal changer’ but for 70% of them, key governance processes remain less than 50% automated.” – AIIM, Iron Mountain-sponsored research.  

As long as information is being stored, it holds the potential to fall into the wrong hands. This makes content and information retention strategies critical.

But an exhaustive document retention strategy can require legal consultation, which can be costly and time-consuming. To ease and revolutionise the process, Hyland has partnered with Iron Mountain® to create the Governance Rules as a Service (GRaaS) solution.

Iron Mountain® Policy Centre solution is a cloud-based retention and privacy policy management platform that provides a user-friendly way for you to know your obligations and show compliance. A direct connection with OnBase applies the retention policies to the relevant content in OnBase, removing any guesswork. OnBase can then automatically dispose of content according to those policies, empowering your organisation to stay compliant, reduce content storage and limit risk with limited manual work and management. 

By leveraging the Iron Mountain® Policy Centre solution, you can apply aggregated, updated and easy-to-understand retention regulations and citations to all relevant documents within OnBase.

This means you can:

  • Support compliance and easily understand relevant policies. The Iron Mountain® Policy Centre solution aggregates and regularly updates all information governance policies with simple descriptions of why they are important and how you need to execute them.
  • Increase the effectiveness of document retention. Because this end-to-end solution addresses both the aggregation of relevant policies and the management and execution of the document retention schedule, you can be sure your organisation is compliant — with minimal manual work.
  • Reduce risk with document destruction. Information destroyed by OnBase is information that cannot be accessed by anyone — which means it cannot fall into the wrong hands. Automated document destruction also means less content to pull for audits, reduced database bloat, and a lowered risk of fines.

Contact us to learn how your organisation can benefit from a document retention solution from Hyland and Iron Mountain®.