Registrar

Phone enquiries, processing requests for transcripts and petitions to graduate, staying on top of class adds/drops/changes. The Registrar’s Office is the front line on keeping students – your customers – happy. It’s also the front line in the overwhelming paper battle. Electronically store documents in one place with OnBase, so you find files easier, deal with telephone inquiries faster and process requests in record time. All while eliminating paper forms and manual approval processes.

Empower Registrar staff to provide better student service with faster access to documents and processes.

Automatically turns over students from Admissions

Once students matriculate, OnBase automatically scrubs and transfers their files from Admissions to the Registrar.

View this webinar on automation in the Registrar's Office

Puts student forms online

Let students, faculty and staff submit forms online or an OnBase kiosk. Then route, track and approve them electronically.

Learn more about the OnBase kiosk

Gives departments access to student documents

Faculty and advisors can see their students’ documents – and only their students’ documents – instantly. Student files stay private and secure in OnBase.

Read case study on scanning in the Registrar's Office

Automates retention of student records

Student records are kept for as long as needed, but no longer, with enforced document retention and purging.

Read case study with student records

What’s the difference between SharePoint and OnBase?

SharePoint’s strengths lie in collaborative document management and Web publishing. Once a document is finalised, then OnBase manages it as a business record that enters advanced workflows, follows retention schedules and integrates into business applications.

ECM is strategy, not a technology, that calls for getting the right tools for the right jobs
Avoid custom coding by using each product for its strengths
Developed on .NET, OnBase fits right in with Microsoft shops

What happens to my documents in OnBase if my other applications change?

OnBase is designed with a growing and changing IT environment in mind. No matter what systems are in place, business users access the same OnBase documents. If applications change, historical documents aren’t lost with the old system like they could be with product-specific solution.

Ensures documents aren’t lost when applications change
Creates one document that can be referenced for its lifetime
Provides a product designed with change in mind