Physical Records Management

Sometimes items just can’t be converted to electronic records. Whether you must manage physical assets (e.g., police evidence, samples, large back files, etc.) or are bound by regulations that require you to keep physical copies of documents (like mortgage loan documents, etc.), they still need to be managed as records. OnBase Physical Records Management lets you manage them in the same place as your electronic records. OnBase tracks location, manages check-in, check-out and custody transfers, and sends alerts when they’re ready for destruction.

Application

Many organizations must keep documents in their physical form (in addition to electronic copies) for a certain length of time. With OnBase, they can manage both copies of the loan in the same place. If they need access to the physical copy, they simply double-click on the electronic copy and bring up the location of the physical one. Once the document has reached the end of its lifecycle, OnBase alerts them to destroy both copies. 

Core Features

• Manages physical records alongside electronic records in a single system
• Enforces uniform records policies across both physical storage facilities and electronic repositories
• Extends compliance initiatives into physical record business practices