Document Retention

Sometimes it seems easier just to keep all of your documents. That way, you’re sure not to get rid of anything you shouldn’t and you’ll meet compliance regulations, right? It’s not quite that easy. Storing unneeded documents wastes a lot of expensive storage space and records stored too long can be a liability during legal discovery. With OnBase Document Retention, organizations easily manage the destruction of documents when they meet the end of their lifecycle.

Application

In human resources departments, resumes and cover letters don’t need to be permanently retained once a “no hire” decision is made. HR can automatically eliminate unneeded clutter from the system once a document has served its purpose without human intervention. Or, they can send the documents to a workflow so that someone can review them before they are removed from the system.

Core Features

• Supports compliance by enforcing rules for maintaining and destroying documents
• Minimizes legal risks when documents are kept too long
• Reduces costs associated with manually deleting unneeded documents
• Saves storage space by automatically destroying documents that no longer have value