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Link Documents, Drawings and Processes to Your GIS for Faster Projects

Planning and public works departments have been relying on software applications like GIS maps, asset management and work order management systems for a long time. These systems support field staff as they take care of infrastructure and inspections, and are a key part of maintaining the quality of life in communities.

Even with these in place, field staff still doesn’t have everything they need. So what’s missing?

The documents, photos, video, audio and historic papers that describe the community and its infrastructure yesterday, today and into the future. This content is the core of the records that staff consults every day to do their job.

Connect the content of yesterday, today and tomorrow

With OnBase Planning and Public Works Solutions, you capture this content and make it available directly from those existing applications. You safely preserve this content and lay the groundwork for future technologies and community efforts. Use document management to:

  • Eliminate the paper and the low value tasks like filing, storing, photocopying and printing
  • Secure all types of content, documents, photos, video, audio and electronic plans
  • Meet “new normal” challenges by saving staff time and money as you eliminate paper and storage costs
  • Speed up your processes using workflow automation to route documents and a central repository to allow simultaneous access
  • Connect your critical solutions for asset management and GIS with documents for easy retrieval of critical documents
  • Provide kiosk, mobile or web-based access to documents to make field staff more effective and to provide convenient access to documents and processes that build your community

As you continue to evolve the way that you offer functionality to your end users and services to your constituents, OnBase Planning and Public Works Solutions will evolve with you. Start with an affordable solution in one area and grow and expand its functionality and scope as you need it.

Put documents on the map so services run smoothly

In the Charter Township of Waterford, MI, almost 80 percent of its services are related to a geographic point – not uncommon for most communities. The township integrated its Esri GIS and Azteca Cityworks systems with OnBase to shrink project timelines and improve services. Users working in Esri or Cityworks just use a mouse-click to open the documents and content directly related to that location.

“The next evolutionary step for Government GIS systems is document storage. Nearly everything in public works and community government is tied to geographic locations,” says Terry Biederman, director of public works in Waterford.

Important for integrations like this is that they are easy to implement and maintain. If IT has to use custom coding to accomplish them, they won’t be cost-effective or sustainable. OnBase integrates with Esri, Cityworks and Accela (plus almost any other system you have) without custom code with our unique integration tool. That way, your integrations bring a quick return on investment and adapt and change as you do.

Enhance efficiency, transparency and collaboration with one solution

One key positive in “The New Normal” is the re-thinking of how government works. With OnBase Government Solutions, you can be a part of the positive transformation of your government enterprise.

Efficiency:  When you eliminate low-value tasks like searching through file folders or microfilm, staff can reclaim that time to support better service. In addition, with electronic documents, county and local governments can support self-service options either at the office or online.

Transparency:  Support internal and external transparency with process automation that includes detailed audit trails and centralized document access, and eliminates disparate and manual tracking systems designed to track progress

Collaboration:  With one place to go for documents and document processes, local and county governments support faster inter-departmental processing, better decision making, and critical information sharing.