Ditch the Paper to Create a More Efficient Justice and Law Enforcement System

Each hour, courts and law enforcement staffs across the country make decisions to respond to disasters, crime and legal cases, and caseloads have never been higher. This huge responsibility to serve and protect is only made harder by budget and staff cuts. Justice and law enforcement institutions have to find a way to provide the same level of service despite these changes.

You can start with the one constant across the justice system – the documents. Investigations, legal cases and judicial decisions all heavily rely on paper. However, hunting down and processing paper documents is incredibly time consuming.

Safety and Justice Today and Tomorrow

By converting documents to electronic files and automatically routing them through and to the right people in the justice system with document management, courts and law enforcement operate at top efficiency and be sure to keep citizens safe within the confines of tight budgets and staffing.

To accommodate resources, you can begin with an affordable entry point and grow sustainably as your OnBase solution proves value. You might start with document capture and an integration with your court case management system improving collaboration and reducing the time spent looking for documents. It can then progress to process automation across departments and agencies to ensure timely routing and reclaim even more budget resources and staff time.

Using OnBase, you can safely and securely join up law enforcement and investigation, prosecutorial and adjudication branches and even pass electronic documents for use by corrections and probation departments creating a seamless and efficient trail of electronic documents that benefit all members of the justice community.

OnBase even provides a way to provide web-based subscription access to documents, helping you provide convenient access to documents with a revenue stream that can support your IT infrastructure, including your OnBase solution.

With a reliable document management solution, you:

• Eliminate the paper and the low value tasks like filing, storing, photocopying and printing
• Secure documents and redact confidential information
• Meet “new normal” challenges by saving staff time and money as you eliminate paper and storage costs
• Speed up tasks using workflow automation to route documents
• Connect data and court case management systems and documents for easy retrieval of critical documents
• Provide kiosk, mobile or web-based access to documents, even fee-based or subscription document service

Maximize your IT investments by connecting data and documents

The challenges for today’s justice system are significant, but so are the people that choose to work in it. They can do their jobs better if the information they need is easy to find when they need it. By linking documents and data, your end users have everything they need to make decisions all in one place.

Plus, with a strong integration, you’ll reduce new end user training while encouraging adoption. And with more functionality available from within your court management system, you’ll increase its value for staff and improve productivity.

Keep in mind, though, that the integration should be easily implemented, sustained and updated. If IT has to create custom code to integrate, you’ll create a solution that creates exorbitant services costs and won’t be able to evolve with you. OnBase has a unique integration tool that lets you realize all of the advantages of integration without the custom code – and the costs and inconvenience that comes with it.

Enhance efficiency, transparency and collaboration with one solution

One key positive in “The New Normal” is the re-thinking of how government works. With OnBase, you can be a part of the positive transformation:

Efficiency:  When you eliminate low-value tasks like searching through file folders or microfilm, staff can reclaim that time to support better service. In addition, with electronic documents, county and local governments can support self-service options either at the office or online.

Transparency: Support internal and external transparency with process automation that includes detailed audit trails and centralized document access, and eliminates disparate and manual tracking systems designed to track progress

Collaboration: With one place to go for documents and document processes, local and county governments support faster inter-departmental processing, better decision-making and critical information sharing.