Run Government Finance and Administration More Efficiently Now and in the Future

The core functions of government have always been taken care of by the finance and administrative departments - from accounts payable, records management and human resources to tax collection, property assessment and agenda management.

But like all government departments, the staff and budget for these functions are stretched thin. They’re often saddled with the most paper and processes and sometimes, legal requirements drive up costs. How can you keep vital government functions and responsibilities moving and find ways to innovate, save staff time and eliminate costs?

Start with the one thing all of you have in common – documents. No matter which finance or administrative department you look at, documents are at the center of many of their processes. 

Meeting today’s challenges and ready for tomorrow’s

Control the documents with OnBase Finance and Administration solutions. You can meet today’s challenges by converting paper documents to electronic files and automating the processes surrounding them. And once you’ve laid a solid document management foundation, you can use the flexible and phased approach of OnBase to grow your solution affordably and sustainably. And, you’re ready for the future as you move toward mobile apps, self-service options and more transparency.

Why OnBase for your finance and administration functions?

• Speed up tasks like invoice processing, agenda management and property valuation appeals
• Create internal and external transparency, affordably
• Meet records requests quickly or through self-service options
• Eliminate the paper and the low value tasks like filing, storing, photocopying and printing
• Secure documents and confidential information
• Meet “new normal” challenges by saving staff time and money as you eliminate paper

As you continue to evolve the way that you offer services to your constituents, OnBase Finance and Administration Solutions will evolve with you. Start by simply capturing and retaining content, then integrate OnBase with your ERP. Next, move to automating processes and eventually, providing mobile and tablet options to staff in the field. With each step, you’ll speed up finance and administrative departments and reclaim budget and staff resources.

Let staff do their jobs better by connecting documents to data

The people working in today’s finance and administrative departments work hard and keep governments running. But, when they have to search for information, it only slows them down when they’ve already have too much to do.

That’s why so many OnBase government finance and administration departments have connected their ERP, land records, human resources and other data systems to their OnBase document repository. By linking documents and data, your end users have everything they need to make decisions and solve problems just a mouse-click away in their every day software applications.

The key, though, is to make these integrations sustainable and flexible. If IT has to use custom coding, integrations quickly get very expensive to implement and difficult to adapt as you evolve in the future. OnBase has a unique codeless integration tool as well as specific modules integrations for solutions like Oracle, Lawson and SAP. Either way, you’ll find rapid integration that’s sustainable for years to come.

How document management enhances efficiency, transparency and collaboration

One key positive in “The New Normal” is the re-thinking of how government works. With OnBase Government Solutions, you can be a part of the positive transformation of your government enterprise.

Efficiency:  When you eliminate low-value tasks like searching through file folders or microfilm, staff can reclaim that time to support better service. In addition, with electronic documents, county and local governments can support self-service options either at the office or online.

Transparency: Support internal and external transparency with process automation that includes detailed audit trails and centralized document access, and eliminates disparate and manual tracking systems designed to track progress

Collaboration: With one place to go for documents and document processes, local and county governments support faster inter-departmental processing, better decision making, and critical information sharing.